Thanks to the rapid popularization of technology, a specific application is present for almost everything. Understanding our need for an optimized user experience, developers have left no stone unturned to present a plethora of productivity tools. All of these productivity apps promise to transform how people all around the globe work and help them achieve a better work-life balance. However, just because many productivity tools are present, it does not mean you need all of them. Opting for a single app that can precisely handle all your needs is the key to enhancing productivity. Therefore, while choosing a productivity app for yourself, there are certain factors you need to consider. Here are some of them:
- Ease of Usability and Simplicity
A productive application will only enhance your productivity if it is simple and easy to use. A fancy-looking productivity tool with tons of features may appeal to you initially, but eventually, it will lower your productivity, primarily because it is not easy to use. For instance, if you want to have a keyboard assistant, going for a complicated tool with heaps of useless features will not have the effect you want. A simple tool which makes using non-standard characters on Windows effortless is Virtual Keyboard Assistant. Similarly, you can use Lacona to give your Mac quick commands to streamline your daily workflow. Not having an intuitive UI can spoil the whole experience. Therefore, a productive tool’s simplicity and the convenience it offers should be a vital factor you should consider before choosing the right tool.
- Features and Functionality
According to Forbes, the best way to efficiently manage the functioning of a remote team is by using the right productivity tools. Therefore, the productivity app you choose, in addition to being easy to use, should also fulfill all of your functional requirements. It is estimated that approximately 70% of people waste about an hour switching between productivity tools. Thus, it would be best to refrain from using multiple tools and choose a single one that serves all your needs. While deciding, ensure that the tool you select should have all the basic features, such as setting up reminders, integrations with major platforms, task management utilities, etc. Do not go for a productive tool filled with features that you do not require.
- Collaboration Capabilities
The productivity app you choose should have all the necessary collaborative features, especially since working remotely is not an uncommon case. Whichever tool you choose, ensure that it supports instant messaging and real-time collaboration. An additional bonus would be voice and video calling capabilities features. Since most of the tools that provide top-tier features are paid, evaluate the tool thoroughly during its free trial period. Take your time to assess every feature the productive tool offers and decide whether the application serves your and your team’s purposes.
- Value for Money
As mentioned in the previous point, productivity tools that offer the best features sport a price tag. Therefore, you should be very mindful of the value an app offers while selecting a productive tool. Simply because a productivity tool costs more does not necessarily mean that it will be more effective for you. You may find yourself being more productive by using a free calendar app than a full-fledged task management software that charges a monthly fee. A more systematic approach towards this is to undertake a cost-benefit analysis. Weigh the app’s benefits against the cost, and it will help you determine whether the app is the right fit for you or not. Remember – always try analyzing whether the app’s benefits outweigh its price or not. Moreover, think about whether the app will provide enough value to cover all the other associated expenditures.
- Technical Support
When you have finally decided to purchase new productivity software and plan to implement it in your workflow, do not overlook the application’s availability of training and technical support. Many of us do not have a knack for learning new software or tools, which is why it is essential to choose a productivity product that has the necessary training resources and guides available. Guides and tutorials can significantly help a new user learn all the ins and outs of the software and begin using the tool as soon as possible. Even if you choose a basic productivity app, you are bound to have specific questions regarding features or queries about unexpected issues. Therefore, opt for a productivity app that offers good support and assistance.
Finalizing a productivity app is not an easy task. However, if you keep the factors mentioned above in mind, you can choose the best tool for yourself without any hassle. Do proper research, compare multiple apps, and finalize a productivity application.
